16 May 2017
Receptionist Office Assistant, Guernsey
Job DescriptionOur client is a funds administration services company seeking to recruit a Receptionist / Office Assistant. Role: Providing Reception duties and offer administrative and clerical assistance to the Support Team. Maintain a tidy appearance of the kitchen and Breakout areas. Key responsibilities will include: • Open main door • Maintain office switchboard • Meet and greet visitors and maintain visitor log • Open, date stamp & sort post into departments • Maintain electronic delivery of incoming faxes to departments • Receive, check & sign off on office deliveries • Receive/despatch of courier post • Prepare and clear boardrooms for meetings • Arrange in-house lunches • Book taxis and see that taxi log is maintained • Maintain Registered Office data • Order supplies (coffee tea sugar etc.& drinks in stock for office use) • Assisting with the organising of our charity day events • Guernsey Registry submissions • Assist with Archive & Safekeeping requirements • Assist with despatch of outgoing post The successful candidate will have: • Relevant previous experience. • Candidates must be smart, presentable and project a professional image. • IT skills to include Switchboard, Word, Excel & Outlook • Ability to make online Travel bookings. • Ability to work under pressure & to tight deadlines • Confident and well-spoken telephone manner, be of smart appearance and be able to deal with persistent clients whilst remaining calm and professional. • Continual expansion of knowledge on company’s procedures and business for personal development. For more information please email: firstname.lastname@example.org or call: +44 1481 723221. Please visit our website www.pa.gg for our latest vacancies.
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