17 May 2017
Office Assistant Guernsey
Job DescriptionOur client is a funds administration services company seeking to recruit an Office Assistant. Objective and role: Provide Reception duties and offer administrative and clerical assistance to the Support Team. Maintain a tidy appearance of the kitchen and breakout areas. The duties are varied and will include, but not be limited to those outlined below. • Open main door • Maintain office switchboard • Meet and greet visitors and maintain visitor log • Open, date stamp & sort post into departments • Maintain electronic delivery of incoming faxes to departments • Receive, check & sign off on office deliveries • Maintain boardroom calendar appointments • Monitor and maintain milk deliveries • Order supplies (coffee tea sugar etc.& drinks in stock for office use) • Liaison with our external cleaners • Main door to be closed at end of day • Assisting with the organising of our charity day events • General duties to include premises liaison • Staff travel bookings - online • Guernsey Registry submissions • Assist with despatch of outgoing post • Internal/external hand deliveries • Binding of reports and other documents • Update Guernsey registered company screen The successful candidate will have: • Relevant previous experience. • IT skills to include Switchboard, Word, Excel & Outlook. • Ability to make online travel bookings. • Confident and well-spoken telephone manner, be of smart appearance and be able to deal with persistent clients whilst remaining calm and professional. For more information please email: firstname.lastname@example.org or call: +44 1481 723221. Please visit our website www.pa.gg for our latest vacancies.
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