25 Jul 2017

Administration Reception Assistant, Guernsey

Personnel AppointmentsAnywhere

Job Description

Our client is a law firm seeking to recruit an Administration & Reception Assistant. Role purpose: This is a dual role which involves being part of the Guernsey Support Team responsible for providing a comprehensive and confidential administrative service to the Guernsey office. This position sits within the team who provide a reception service on a rota basis. The two roles are interlinked and the administrative duties are part of the reception role during quieter periods. Reception: • Provide a professional, courteous and efficient first point of contact for anyone visiting or phoning the office • Maintain and coordinate bookings of their client meeting rooms; taxi's, food and refreshments from their suppliers and providing hospitality support for the meeting rooms/kitchen area Administration Assistant: • Undertake copy and audio typing of various documents, briefing notes and precedents, produced in line with the firm’s policies, including preparation of invoices • Organise Business Development meetings, including booking of restaurants and/or hotels, travel arrangements, preparing full itineraries, collating all supporting material and recording BD activities on the in-house system. The successful candidate will have: • Administrative experience within a legal or professional services environment. • Fast and accurate typing skills with attention to detail - audio and copy. • Proficient in Word/Outlook and a working knowledge of Excel. • Administrative and document management experience. • Superior organisational skills, with a disciplined approach to documentation and ability to efficiently manage own time and prioritise workflow. For more information please email: info@pa.gg or call: +44 1481 723221. Please visit our website www.pa.gg for our latest vacancies.

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